Workspaces in Quikest

What is a Workspace?

A Workspace is your team’s dedicated space within Quikest. It brings together all your research activity, team members, and project documents under one roof. Whether you’re a biotech startup or a university research group, your workspace gives you complete control over your data, documents, and collaborators.

Each workspace includes:

• A centralized hub for managing all documents, projects, and collaborators

• Role-based access control to manage permissions securely

• A shared pool of AI credits that scales with your team size

• Secure storage for Notebooks, protocols, and uploaded sources

• Real-time collaboration and version tracking

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📁 Organizing Your Research

Workspaces help you keep your research structured and easy to manage by organizing work into Projects. Each project includes:

• Notebooks — Rich-text documents where you write and manage protocols, lab notes, research summaries, and other scientific documentation

• Protocols — Structured documents built with AI-powered templates for experiments and studies

• Sources — A central place to store and access supporting materials like PDFs, references, and attachments

You can create multiple projects per workspace, helping you keep different research initiatives clearly separated and organized.

Within a project, you can manage:

• Notebooks

• Protocols

• Source documents

• Team comments and feedback

• Version history

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👥 Managing Team Members

Workspaces are collaborative by design. You can invite your entire research team and assign roles based on their function. Each role has specific permissions to ensure security and clarity around who can edit, review, or manage content.

Available roles include:

• Admin – Full control over workspace settings, billing, team management, and permissions

• Editor – Can create, edit, and manage documents within the workspace

• Reviewer – Can view documents and leave comments for feedback and collaboration

Team management tools include:

• Member invitations and removals

• Assigning roles and permissions

• Limiting access by workspace or project

• View-only access for external collaborators

Starter plan includes up to 5 members. Pro and Enterprise plans offer unlimited members.

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⚡ AI Credits & Usage

AI credits are how you access Quikest’s AI-powered features. Each action you take—such as generating a protocol, rewriting a paragraph, or improving clarity—uses credits. The number of credits consumed depends on the complexity of the task.

Each workspace has a shared credit pool that scales with the number of paid members:

• Starter Plan: One-time 50,000 credits

• Pro Plan: 100,000 credits per member per month

• Enterprise Plan: Unlimited AI usage (with fair use policy)

💡 Each additional paid member added to a Pro or Enterprise workspace unlocks another 100,000 monthly credits for the team.

Credits are used for:

• Drafting full protocols

• Refining, rewriting, or restructuring sections

• Applying formatting and stylistic improvements

• Optimizing protocols for clarity and completeness

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🔐 Security & Permissions

Quikest is built for security and compliance from the ground up. Every workspace is isolated and private, and team access is controlled with fine-grained permissions. For larger organizations, we offer advanced admin tools and enterprise-grade authentication systems.

Security features include:

• SOC 2 Type 2–certified infrastructure

• Role-based access and audit logs

• Two-step verification for all users

• Enterprise SSO (SAML, OIDC, EASIE) (Enterprise only)

• Verified domains and satellite domains (Enterprise only)

• Custom permission roles and admin controls (Enterprise only)

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🧪 Perfect for Research Teams

Quikest Workspaces are designed for the way scientists work. Whether you’re drafting protocols, collaborating with a cross-functional team, or managing multiple studies across your organization, workspaces bring everything together in a simple and secure experience.

Benefits of using workspaces:

• Stay organized across multiple projects

• Collaborate with team members in real time

• Maintain version control and compliance

• Manage AI usage with centralized credit tracking

• Ensure data privacy and permissions integrity

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🚀 Ready to Get Started?

You’ll create your first workspace when you sign up. From there, you can manage additional workspaces, invite team members, and begin organizing your research.

Have questions or need help setting up your workspace?

Visit out Contact page or email us at support@quikest.ai

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